News & Events
Microsoft Teams: How Can You Make Your User Experience Better?
- June 9, 2022
- Posted by: Shubhankar Gola
- Category: News & Updates
The epidemic has had a significant impact on how we operate. Organizations all over the world have introduced solutions like Microsoft Teams to encourage employees to work from home or in a hybrid environment.
Soon after, there was a need to digital adapt beyond meetings to fit a new way of working, and teleconferencing was critical to the team’s quick growth and acceptance. They aim to integrate apps into the workplace to better serve customers, speed up work, and increase employee productivity and pleasure.
Teams have made this new way of working possible. It’s the only system that includes chat, conferencing, calls, file transfer, and apps all in one place. Apps allow you to easily tailor teams to match your needs.
It takes more than user acceptance for Microsoft Teams to succeed. It’s critical to have a well-designed, high-performance platform with low CPU use and minimal latency. A quality experience is crucial as remote work becomes more popular in the coming months.
How to Improve Your User Experience in 7 Easy Steps
● When should you use chats/channels?
You’ll need to know when and how to use group chats and channels once you’ve selected which channels you need to be in and what notification system you’ll be using.
People who aren’t used to working in groups should keep in mind that this is a whole new experience for them. Interactions are a means to get more individuals involved in one-on-one conversations. Members of the Teams group can use this space to communicate via text and emojis, as well as organize meetings.
● Customize your preferences.
After your team has become accustomed to using Teams on a daily basis, it’s critical to add a personal touch. Several accessibility features in Teams, for example, are frequently inactive. They will, however, stay undiscovered until you make them known to your users.
The Translator, which assists, is a great example of this accessibility function. If your employees’ first dialect differs from yours, chat translation is a useful tool. With the inline message translation, everyone can be themselves while conversing.
● Make preparations for adoption.
Making an adoption strategy for a single person is not the same as making a plan for a whole corporation.
Start by determining why you’re utilizing Microsoft Teams. Then communicate the plan, the adoption path, and the benefits to your stakeholders. The information must subsequently be disseminated to their users.
As your deployment progresses, keep everyone informed with regular updates. If everyone understands what’s going on, it won’t be as startling. Many people may ask for technical, instructional, and adoption resources along the journey. Of course, based on your preferences, you can make your own. Several Microsoft documents are already available.
● Use quality-improvement tools.
An efficient Teams meeting requires solid audio and visual experience. Administrators should establish exact quality-of-service requirements across the network to ensure that video and audio streams take precedence over other traffic. Businesses should use the recommended internet protocols for their Teams installations, according to Microsoft.
● Improve the performance of your machines.
Employees should frequently clean their laptops or desktops that they use to access Teams. To optimize speed, end-users should clear their cache and cookies, as well as remove add-ons on devices that connect to Microsoft Teams’ online client. In the Teams App settings, limiting GPU capabilities improves performance for users who have the app installed.
● Use a VPN split-tunnel technique.
Microsoft is primarily cloud-based, allowing remote users to access core apps and viewpoints via the internet.
You could be working from home and utilizing your Smart TV to communicate with your coworkers via Microsoft Teams. However, using a VPN with Smart TV when online is the only method to ensure your safety from potential cyber-attacks. It’s a common misconception that VPNs are exclusively effective for PC users.
If we use additional Internet-connected gadgets on a regular basis, such as Smart TVs or tablets, their security should not be disregarded. Unfortunately, many individuals overlook the importance of securing their Smart TV’s internet connection, which could be a vulnerability to cyber-attacks.
● Management of notifications
You may be concerned about notifications if you manage many teams and channels in your Teams account.
Notification fatigue and overload are real problems that can wreak havoc on your productivity if not addressed properly. Undoubtedly, there are channels that have nothing to do with you or your business. Allow these initiatives to be completed in order to eliminate the clutter.
Disable catchup alerts and alter regular notifications to only contain specified things in your notification settings.
Technology advances at a fast pace. Keeping up with the trends and establishing a modern working environment has become the standard in how companies operate. When adopting Microsoft Teams, having an organizational strategy in place will assist ensure your company’s long-term success.